HASA 2018 Conference

General Information

Registration Process

Delegates are requested to apply for registration. Delegates will be admitted to the conference once full payment has been received and verified in the conference bank account.

It is the responsibility of delegates to ensure that the conference organisers have received their payment and that it is correctly allocated according to the instructions set out in "Payments".

Registration Fees

All fees are in ZAR (South African Rand).

Description Early Bird Normal
Until 22 April Until 15 June
Delegates R2,800.00 R3,300.00
Day visitors (per day) R1,800.00 R1,800.00

Registration Fee Benefit Package

The registration fee covers access to the conference sessions, the welcome function, conference dinner, teas, lunches, exhibitions and a delegate bag.

The registration fee excludes all airport transfers and accommodation.

Meals

Delegates must wear their name tags to get access to meals and functions for the duration of the conference.

Social Functions

The Social programme is restricted to registered delegates.

Welcome Cocktail Function:

Date: Wednesday, 20 June
Time: 18:00
Cash bar: Available
Cost: Included in conference fee

Meet, greet and mingle in style with peers and colleagues. With a free cocktail in hand (alcoholic/non-alcoholic) and decadent delights to indulge in, networking has never been this charming.

Conference Dinner:

Date: Thursday, 21 June
Time: 19:00
Cost: Included in conference fee
Cash bar available
Dress code: Casual

Flights to and from Bloemfontein (you must do you own booking)

Recommended flights to and from Bloemfontein:

Tuesday, 19 June 2018
FROM FLIGHT NUMBER ARRIVAL
Johannesburg (SAA) SA 1011 14:15
SA 1013 16:30
SA 1017 17:50
Cape Town (SAA) SA 1057 18:00
Cape Town (Mango) JE 408 13:10
Durban (SAA) SA 8537 17:40
 
Wednesday, 20 June 2018
FROM FLIGHT NUMBER DEPARTURE
Johannesburg (SAA) SA 1001 07:15
SA 1003 09:05
Cape Town (SAA) SA 1051 07:30
Durban (SAA) SA 8531 07:55
 
Friday, 22 June 2018
TO FLIGHT NUMBER DEPARTURE
Johannesburg (SAA) SA 1012 14:45
SA 1014 17:00
Cape Town (SAA) SA 1058 18:40
Cape Town (Mango) JE 413 14:00
Durban (SAA) SA 8538 18:00

For car rental bookings you could visit www.airports.co.za/airports/bram-fischer/transport/car-rental (please note that you must make your own arrangements):

Shuttle Service (you must make your own arrangements)

Transfers for groups from the airport to Black Mountain Hotel and back are organised by: Cobus from Executive Shuttle
072 669 6504
info@executiveshuttlesa.com.

A fixed rate of R1,050 one way for 1-9 delegates, are charged. Bookings, time of departure and payments need to made with Cobus. Alternatively, contact a car rental company at the airport: https://www.airportrentals.com/south-africa/bloemfontein-airport-car-rental/.

Accommodation

An accommodation booking has been made at the Conference venue, The Black Mountain Hotel. The single room rate including breakfast is R875.40.

You are responsible for your own accommodation booking for your own cost. See the registration form. The hotel will provide you with a proforma invoice based on your requirements as completed on the registration form. This is a separate payment from the registration fee.

Directions to the Hotel

For directions to Black Mountain Hotel visit their website at www.blackmountainhotel.co.za

Map to the Hotel

Game Drive (you must make your own arrangements)

The Hotel offers game drives, weather permitting, to the adjacent Maria Moroka Game Reserve. The cost varies between R350-R250 depending on the number of people per game drive. Bookings and payments can be made at the Hotel’s reception desk.

Accompanying Persons

Accompanying persons are welcome but it is the delegate’s responsibility to arrange for their accompanying person. For accommodation and breakfast, contact the hotel. For participation in tea’s, lunch and evening functions contact the conference organiser. You will be invoiced separately for accompanying persons.

Cancellation Policy

  • Cancellations for Delegate Registration received in writing before 22 May 2018 will receive a 40% refund.
  • Cancellations received after 22 May 2018 will unfortunately not be refunded.
  • Invoices issued for all bookings not cancelled prior to 22 May 2018 will be deemed payable.
  • Delegates will be charged for invoices issued in case of non-arrival and failure to cancel prior to 22 May 2018. No refunds will be payable for cancelled transport or social functions.

Payments

Proof of payment MUST be submitted by e-mailing info@z2a.co.za. Payments should be made payable to HASA Conference Account. A Registration Confirmation Letter and Invoice will be issued after application of registration is submitted, in which case payment must be received within seven (7) days after date of invoice. Bank details are as follows:

Account holder: HASA Conference 2018
Bank: Standard Bank
Branch: Brandwag, Bloemfontein
Branch code: 055 534
Account no: 240306880

Please note, that only one person can register per online form. If the payment is for more than one delegate, please indicate on the proof of payment or an attached letter the reference numbers and names of the delegates, as well as the amount allocated per delegate.

Very important: Please indicate your reference number on your invoice (i.e. 12345-00067) as the reference on your deposit slip or electronic payment, as well as the first 5 letters of your surname, and the first two initials of your names.

If the proof of payment with the correct reference details is not received within seven (7) days, the application will be automatically declined. Delegates will then need to apply again by completing the application for registration process.

Disclaimer

The Conference Organisers and its subcontractors do not accept responsibility for damage and/or loss of any kind which may be incurred by conference attendees or any persons accompanying them.

Speakers’ comments during the conference are in no way binding on the organizers.

Terms and conditions

  • This Registration form is binding.
  • The person who signs the form is liable for payment of the total fee
  • Admission to the HASA Conference will ONLY be granted to delegates who have paid the total registration fee according to the instructions indicated under Payment.
  • On receipt of the registration form a registration confirmation letter and invoice will be sent to the e-mail address provided on the registration form.
  • Registration fees do not include any personal travel insurance.
  • It is strongly recommended that, when registering for the conference and arranging your travel itinerary, you are covered by a personal insurance policy to cover loss, cancellation, medical cover, etc.
  • The conference organizers do not take responsibility for any delegate failing to insure him or herself.
  • No government orders will be accepted.
  • The conference organizers reserve the right to alter the programme within reasonable limits as long as it is in the best interest of the conference and they will not be held accountable for these changes.
  • Right of admission is reserved.

Register Online »